HR Administrator
Rásaíocht Con Éireann / Greyhound Racing Ireland (RCÉ/GRI).
Location: Head Office, Limerick Greyhound Stadium, Dock Road, Greenpark, Limerick
Reporting to: HR Operations Specialist (with cross-functional collaboration with CEO’s office).
About the Organisation
Rásaíocht Con Éireann / Greyhound Racing Ireland is a commercial semi-state body under the remit of the Department of Agriculture, Food and Marine. (DAFM). RCÉ/GRI has licensed a total of 15 tracks in the Republic, of which nine are owned and controlled by the organisation. The remainder are owned and operated by private enterprise. RCÉ/GRI is responsible for the control, promotion, regulation, and ongoing development of the greyhound racing industry in Ireland. The organisation operates a multi-faceted business model, incorporating:
- Regulatory and Governance Functions
- Control & Welfare of Greyhounds
- Commercial Racing Operation
- Events & Hospitality Services
- Tote & Wagering Operations
- Centralised Head Office support functions (Finance, IT, Events, Marketing and Laboratory)
The organisation employs approximately 700 individuals, including both full-time and part-time employees, reflecting the operational scale and complexity of a multi-site, event-driven business.
Role Overview
The HR Administrator will play a key role in ensuring the smooth and efficient running of all HR administrative processes. The successful candidate will be highly organised, proactive, and detailoriented, taking ownership of HR administration tasks and ensuring all documentation, forms, and processes are completed accurately and on time.
This role requires someone who actively follows up on pending actions, keeps HR records up to date, and ensures compliance with company policies and regulatory requirements.
While the primary focus of the role is within HR Administration, the position will also involve periodic cross-functional collaboration with the CEO’s Office, including providing administrative support during periods of leave cover or increased operational demand.
Key Responsibilities
HR Administration & Compliance
- Maintain accurate and up-to-date employee records, HR databases, and personnel files.
- Ensure all HR forms, documentation, and approvals are completed and submitted within required timelines.
- Monitor administrative workflows and proactively follow up with managers and employees where information or documentation is outstanding.
- Ensure HR policies, procedures, and templates are kept up to date when regulatory or internal updates occur.
- Track policy updates and ensure employees acknowledge or complete required documentation where applicable.
Process Monitoring & Follow-Ups
- Actively track pending HR actions such as onboarding paperwork, policy acknowledgements, training records, and employee documentation.
- Chase and follow up with relevant stakeholders to ensure completion of outstanding tasks.
- Ensure deadlines for HR processes (probation reviews, contract updates, compliance forms, etc.) are met.
Recruitment & Onboarding Administration
- Coordinate interview scheduling, candidate communications, and recruitment documentation.
- Ensure all onboarding documentation is completed before new employees commence employment.
- Monitor onboarding progress and follow up with managers or employees for missing information.
Payroll & Data Accuracy
- Ensure employee data changes (leave, salary changes, contract updates, etc.) are accurately recorded and communicated to payroll in a timely manner.
- Maintain accurate records of attendance, leave balances, and employee changes.
HR Support
- Provide administrative support to the HR Operations Specialist.
- Respond to HR basic queries from employees and managers in a timely and professional manner and escalate the query if and when required.
Cross - Functional Support
- Provide administrative support to the CEO’s Office as required, including cover during periods of leave and assistance during peak workload periods.
- Collaborate with central support functions to ensure continuity of administrative operations across the organisation.
- All cross-functional support will be coordinated through the HR Operations Specialist.
Key Skills and Competencies
- Highly organised with strong attention to detail
- Proactive and comfortable following up with stakeholders
- Strong sense of ownership and accountability for tasks
- Ability to manage multiple deadlines and priorities
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and professionalism